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CITY OF TUCUMCARI
MINUTES
MARCH 8, 2007
The Tucumcari City Commission met for their regular meeting on Thursday, March 8,
2007, at 6:00 p.m. in the City Commission Chambers. Members present constituting a
quorum were Christopher Maestas, Jim Lafferty, Mary Mayfield and Jim Witcher.
Mayor Protem Apodaca was absent.
City staff members present were Clara Rey, Interim City Manager; Marty Garcia,
Finance Director/Assistant City Manager; Jeannette Maddaford, City Clerk/Assistant
Finance Director; Mike Cherry, Fire Chief; Doug Powers, Community Development
Director; Yvette Fazekas, Planning Development Department Grant Writer; Police
Officer Russell Shafer; Ron Wilmot, Convention Center Director; Suzann Mullenix, Area
Senior Citizens Coordinator; and Howie Tucker, Golf Professional.
Mayor Mary Mayfield called the meeting to order and Commissioner Witcher led the
group in the Pledge of Allegiance. The Reverend Dr. Thomas Broom of the Center
Street United Methodist Church gave the invocation.
Consideration of Additions/ Deletions
None
Approval of Minutes
A motion was made by Commissioner Lafferty and seconded by Commissioner Maestas
to approve the minutes of the February 22, 2007 regular Commission meeting. Roll Call:
Mayfield Witcher Maestas Lafferty
Yes Abstain Yes Yes
Approval of Vouchers
A motion was made by Commissioner Witcher and seconded by Commissioner Lafferty
to approve the vouchers. Roll Call:
Mayfield Witcher Maestas Lafferty Yes Yes Yes Yes
Items from Citizens
None
Ordinances and Resolutions
RESOLUTION 2007-08 A RESOLUTION REGARDING APPROVAL OF THE NEW
MEXICO DEPARTMENT OF TOURISM LITTER AND BEAUTIFICATION
PROGRAM APPLICATION was introduced by Yvette Fazekas who reported that an
application has been prepared to submit to the Department of Tourism for a
Beautification Grant in the amount of $14,548 which the City will match in-kind in the
amount of $18,108.30. A motion was made by Commissioner Witcher and seconded by
Commissioner Maestas to approve Resolution 2007-08. Roll Call:
Witcher Maestas Lafferty Mayfield
Yes Yes Yes Yes
RESOLUTION 2007-09 – A RESOLUTION BY THE CITY COMMISSION, THE
GOVERNING BODY OF THE CITY OF TUCUMCARI, NEW MEXICO,
REQUESTING PARTICIPATION IN THE 2007-2008 COOPERATIVE AGREEMENT
PROGRAM AND ASSURING THAT SUFFICIENT LOCAL MATCHING FUNDS
ARE AVAILABLE was presented to the Commission by Yvette Fazekas and explained
that it was time to apply for funding for the next fiscal year from the Department of
Transportation. The following options were presented:
1. Sixth Street from Gamble Avenue south to Crutcher Avenue- 770 linear feet
2. Gamble Avenue from Fifth Street to Seventh Street-680 linear feet
3. Amarosa Avenue from First Street to Adams Street-315 linear feet
The first option of Sixth Street from Gamble Avenue south to Crutcher Avenue was
chosen at a cost of $75,151.37. Finance Director Marty Garcia assured the
Commissioners that matching funds are available as it is all in-kind service by the City
personnel and equipment. A motion was made by Commissioner Lafferty and seconded
by Commissioner Witcher to approve Resolution 2007-09 authorizing the participation in
the 2007-2008 Department of Transportation Cooperative Program and assuring that
local matching funds were available. Roll Call:
Maestas Lafferty Mayfield Witcher
Yes Yes Yes Yes
RESOLUTION 2007-10 A RESOLUTION BY THE CITY COMMISSION, THE
GOVERNING BODY OF THE CITY OF TUCUMCARI, NEW MEXICO,
REQUESTING PARTICIPATION IN THE 2007-2008 MUNICIPAL ARTERIAL
PROGRAM AND ASSURING THAT SUFFICIENT LOCAL MATCHING FUNDS
ARE AVAILABLE was introduced by Yvette Fazekas stating that the project of
removing the asphalt would be done on Eleventh Street from Route 66 Boulevard to
Interstate 40 at a cost of $445,051.88 and the City’s matching would be 25% which
would be in-kind except for the engineering fees.
Commissioner Maestas asked how many youths are employed under the Grant mentioned
in Resolution 2007-08. Fazekas reported that normally 20 to 25 youth groups are sub-contracted to pick up trash under the Beautification Grant and they are paid $280 to $300
per mile.
A motion was made by Commissioner Witcher and seconded by Commissioner Maestas
to approve Resolution 2007-10. Roll Call:
Lafferty Mayfield Witcher Maestas Yes Yes Yes Yes
RESOLUTION 2007-11 - A RESOLUTION DETERMINING THAT CERTAIN CITY
OWNED PROPERTY AND VEHICLES ARE OBSOLETE AND NO LONGER OF
USE TO THE CITY AND AUTHORIZING SAID ITEMS TO BE SOLD AT
AUCTION. A motion was made by Commissioner Witcher and seconded by
Commissioner Lafferty that Resolution 2007-11 be approved. Roll Call:
Mayfield Witcher Maestas Lafferty
Yes Yes Yes Yes
City Manager’s Report
Interim City Manager Clara Rey reported all department and employees continue to work
at a very steady pace. The Parks crew is installing fencing at the new landfill following
the resurvey of the property. They will begin installing fence at the new swimming pool
next week. Advertisement for lifeguards will begin very soon, so they can be trained
prior to the pool opening. The water crew has been very busy working on waterlines at
the Golf Course and behind K-Mart. A meeting was held with Engineers Inc. regarding a
bid for landfill sand that came in much higher than anticipated. Engineers Inc. has been
invited to the next City Commission meeting to give a landfill update. The New Mexico
State Transportation Commission will be in Tucumcari on Wednesday and Thursday,
March 21 and 22, which is a good opportunity for the area. The Commission is invited
and encouraged to attend. Rebecca Montoya, the Adjutant Secretary, called to say the
community is invited to a groundbreaking ceremony at the Glenrio Welcome Center at
3:30 p.m. on Wednesday, March 21. The New Mexico Municipal League District
meeting will be held in Tucumcari on Wednesday, April 4, at the Convention Center. She
asked that the Commissioners let her know, so registrations can be made. Yesterday she
called Representative Brian Moore’s Office in Santa Fe to get an update on the City’s
legislative priorities and she reported that Tucumcari’s requests were still in place.
A project update was given by Doug Powers who reported that the Department of
Transportation Municipal Arterial Project on Adams Street and Amarosa Avenue was
completed and they were waiting on close out documentation. He stated that Versatile
Construction had done an excellent job on the paving project. Aquatic Pools crew will be
back in town on Monday, March 12, to finish up the pool project so it will open for this
summer. Concerning the turning lane application for the landfill, Powers reported that
Tucumcari was ranked number one and the turning lane will be funded and is scheduled
for construction in 2008. American Fencing who is installing the bigger chain link fence
around the landfill cells should be finished tomorrow, Friday, March 9, 2007. Mayor
Mayfield asked if property was gained or lost following the survey of the property lines.
He stated that some property was lost and some was gained, so it balanced out.
Commissioner Witcher stated that he understood the Golf Course was being locked and
was a key available at the Police Department. Rey stated that a key was available at City
Hall and she would see that a key was placed at the Police Department.
Fire Chief Mike Cherry addressed the Commissioners concerning the memorandum on
hiring a full-time person to manage the Emergency Management Performance Grants for
the city and county. He stated that the topic was something he had discussed with the
Commissioners before, but now the position cannot be afforded by the City by itself due
to the benefits and insurance. Therefore, he wanted the City Commission to be aware
that he was on the County Commission’s agenda to ask that they share in one quarter of
the expenses as they begin their budget hearings.
Bids and Contracts
Suzann Mullenix, Senior Center Coordinator, introduced the North Central New Mexico
Economic Development District, Non-Metro Area Agency on Aging-Nutrition Service
Incentive Program Agreement Amendment No. 2 which increases the amount allocated
by $4,546 for the purchase of raw food for the Senior Citizens Program. Commissioner
Witcher noted that he hears nothing but good things about the Senior Citizens food,
activities, and everything that is going on at the Senior Centers throughout the County. A
motion was made by Commissioner Witcher and seconded by Commissioner Maestas to
approve the Amendment No. 2 to the Area Agency on Aging Nutrition Service Incentive
Program Agreement. Roll Call:
Mayfield Witcher Maestas Lafferty
Yes Yes Yes Yes
Yvette Fazekas presented the Governmental Services Agreement between the Youth
Conservation Corps Commission and the City of Tucumcari which will be to construct
ADA sidewalks at the softball field from Fourteenth Street to the concession stand and
then to the restroom facilities. The grant will be $25,561.90 that includes wages for each
of the youth and supplies and the City’s in-kind match will be $22,519.62, which
includes wages of the project coordinator, park supervisor, carpenters, and equipment
used in the project. She thanked Max Jimenez and his crew for their assistance with the
project. A motion was made by Commissioner Witcher and seconded by Commissioner
Maestas to approve the Governmental Services Agreement between the Youth
Conservation Corps Commission and the City of Tucumcari. Roll Call:
Witcher Maestas Lafferty Mayfield
Yes Yes Yes Yes
Old Business
Mayor Mayfield acknowledged the Library Board minutes of November 21, 2006 and the
Planning and Zoning Commission minutes of January 23, 2007.
Executive Session
Mayor Mayfield acknowledged that only limited personnel matters pursuant to the Open
Meetings Act 10-15-1(H)2 were discussed during the closed meeting held on Saturday,
March 3, 2007, and no action was taken.
A motion was made by Commissioner Witcher and seconded by Commissioner Lafferty
to go into Executive session for the purpose of discussing limited personnel matters
pursuant to the Open Meetings Act 10-15-1(H)2. Time noted 6:20 p.m. Roll Call:
Lafferty Mayfield Witcher Maestas
Yes Yes Yes Yes
Commissioner Maestas left the meeting. Time noted 6:25 p.m. Return from Executive
Session. Time noted 6:30 p.m. A motion was made by Commissioner Witcher and
seconded by Commissioner Lafferty that only limited personnel matters were discussed
pursuant to the Open Meetings Act 10-15-1(H)2 and no action was taken. Roll Call:
Mayfield Witcher Lafferty
Yes Yes Yes
Commissioner Witcher stated that the City had received twelve applications for City
Manager and they had narrowed the list down to three. A motion was made by
Commissioner Witcher and seconded by Commissioner Lafferty that the City pay the
three City Manager applicants’ reasonable expenses for travel to Tucumcari on Saturday,
March 24, 2007, for interviews. Their names will be released to the media at the end of
the meeting. Roll Call:
Witcher Lafferty Mayfield
Yes Yes Yes
Items from Commissioners
Commissioner Lafferty noted that the City of Tucumcari has a Joint Powers Agreement
for the Ute Lake Master Plan and Richard Primrose had been the City’s designated
representative. Lafferty noted that he had been attending their meetings on a regular
basis and would like to be considered for the appointment until a new city manager is
named. Mayor Mayfield thanked him for stepping up to fill in until a new Manager is
hired.
Commissioner Witcher thanked the city employees for continuing with their work. He
noted that the City has excellent employees.
Mayor Mayfield stated that she expected nothing less from the employees because of the
quality of people who work for the City of Tucumcari. She noted that a joint meeting
needs to be held with the Planning and Zoning Advisory Board to review the revision of
the Subdivision Ordinance prepared by Consensus Planning. It was agreed that the
Commissioners would be notified when the meeting was scheduled and the
Commissioners would try to attend. Representative Brian Moore was named by the New
Mexico Cowbelles Association as Man of the Year in this district. She stated that Quay
County is lucky to have a man of his quality as our State Representative.
Adjournment
There being no further business, a motion to adjourn was made by Commissioner
Witcher and seconded by Commissioner Lafferty. Time noted 6:40 p.m. Roll Call:
Mayfield Witcher Lafferty
Yes Yes Yes
______________________________
Mary Mayfield, Mayor
ATTEST:
____________________________
Jeannette Maddaford, City Clerk
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