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MINUTES CITY COMMISSION MEETING FEBRUARY 23, 2006 The Tucumcari City Commission met for their regular meeting on Thursday, February 23, 2006, at 6:00 p.m. in the City Commission Chambers. Members present constituting a quorum were Christopher Maestas, Bettie Ditto, Mary Mayfield, and Jim Witcher. Mayor Pro-Tem Apodaca was absent. City staff present at the meeting were Richard
Primrose, Marty Garcia, Jeannette Maddaford, Clara Rey, Doug Powers, Yvette
Fazekas, Dainetta Kroeker, and Chuck Newman. The meeting was called to order by Mayor Mary
Mayfield. The Pledge of Allegiance was
recited and Pastor Iola Allender of the First Presbyterian Church gave the
invocation. Minutes A motion was made by Commissioner Witcher and
seconded by Commissioner Maestas to approve the minutes of the regular meeting
held February 9, 2006. Roll Call: Ditto Mayfield Witcher Maestas Yes
Yes Yes Yes Approval of Vouchers A motion was made by Commissioner Witcher and
seconded by Commissioner Maestas to approve the vouchers presented for
payment. Roll Call: Mayfield Witcher Maestas Ditto Yes Yes Yes Yes Ordinances and Resolutions ORDINANCE 1019 - AN ORDINANCE PROMOTING THE GENERAL
HEALTH, SAFETY, AND WELFARE OF THE CITIZENS OF THE CITY OF TUCUMCARI BY
PROHIBITING THE BURNING OF COMBUSTIBLE MATERIALS, EXCEPT AS PERMITTED BY THE
GOVERNING AUTHORITIES was presented for approval by City Manager Primrose. Commissioner Maestas stated that this is a
very necessary Ordinance as there have been many fires in the preceding
weeks. A motion was made by
Commissioner Maestas and seconded by Commissioner Witcher to approve ORDINANCE
1019. Roll Call: Mayfield Witcher Maestas Ditto Yes Yes Yes Yes RESOLUTION 2006-02 - A RESOLUTION BY THE CITY
COMMISSION, THE GOVERNING BODY OF THE CITY OF TUCUMCARI, NEW MEXICO REQUESTING
PARTICIPATION IN THE 2006/2007 COOPERATIVE AGREEMENT PROGRAM AND ASSURING THAT
SUFFICIENT LOCAL MATCHING FUNDS ARE AVAILABLE was presented by Yvette
Fazekas to acquire funding through the New Mexico Department of Transportation
for street improvements with the City providing an in-kind match of 25% utilizing
manpower and equipment. The options
given were: 1. Estrella (From First Street to Adams Street) - $67,580.26 2. Amarosa (From First Street to Adams Street) - $62,375.51 3.
Sixth
Street (From Gamble Street to Nobles Street) - $79,340.50 A motion was made by Commissioner Witcher and
seconded by Commissioner Ditto to approve RESOLUTION 2006-02. Roll Call: Witcher Maestas Ditto Mayfield Yes Yes Yes Yes RESOLUTION 2006-03 - A RESOLUTION BY THE CITY
COMMISSION, THE GOVERNING BODY OF THE CITY OF TUCUMCARI, NEW MEXICO, REQUESTING
PARTICIPATION IN THE 2006/2007 MUNICIPAL ARTERIAL PROGRAM AND ASSURING THAT
SUFFICIENT LOCAL MATCHING FUNDS ARE AVAILABLE was presented by Yvette
Fazekas to acquire funding through the New Mexico Department of Transportation
for street improvements with the City providing an in-kind match of 25% utilizing
the City’s manpower and equipment. The
options given were: 1.
Rankin
Street (From Rock Island to Elder Street and from Rankin on Date Street to Route 66 Blvd.) - $400,000 estimate 2. Adams Street (From Estrella to 150 feet north of Robinson Street)
- $270,000 estimate A motion was made by Commissioner Witcher and
seconded by Commissioner Ditto to approve RESOLUTION 2006-03. Roll Call: Maestas Ditto Mayfield Witcher Yes
Yes
Yes Yes RESOLUTION 2006-04 - A RESOLUTION REGARDING APPROVAL
OF NEW MEXICO DEPARTMENT OF TOURISM LITTER AND BEAUTIFICATION PROGRAM
APPLICATION was
present by Yvette Fazekas. Half of the
funding is allocated to hire youth groups to pick up litter in the City and the
other half is allocated to the City to purchase equipment to help remove weeds,
litter, etc. around the community. The
application is for $12,840 which represents a 15% allowable increase over last
year with a 25% in-kind match that includes administration and equipment to
move the youth around town to the clean up sites. A motion was made by Commissioner Maestas and seconded by
Commissioner Witcher to approve Resolution 2006-04. Roll Call: Ditto Mayfield Witcher Maestas Yes Yes
Yes Yes RESOLUTION 2006-05 - A RESOLUTION AUTHORIZING THE
EXECUTION AND DELIVERY OF A LOAN AGREEMENT AND INTERCEPT AGREEMENT BY AND
BETWEEN THE CITY AND THE NEW MEXICO FINANCE AUTHORITY FOR $35,000 FOR THE
PURPOSE OF ACQUIRING AN AMBULANCE FOR THE CITY was presented by Doug Powers
who explained that the 0% interest loan of $35,000 will go with the $60,000
grant to purchase the new ambulance.
Commissioner Ditto asked if there were any outstanding obligations to
the pledged revenue and City Manager Primrose explained that $70,000 was
borrowed when the City took over the ambulance service and it will be paid off in
April, so there will not be any
outstanding obligation. A motion was
made by Commissioner Witcher and seconded by Commissioner Maestas to approve
Resolution 2006-05. Roll Call: Mayfield Witcher Maestas Ditto Yes Yes Yes Yes City Manager’s Report City Manager Primrose reported that Mayor Pro-tem
Apodaca was attending the Leadership New Mexico Program in Santa Fe. Everyone was invited to attend the presentation of the
New Mexico Certified Community Initiative Grant Award to Mayor Mary Mayfield by
Eric Griego, New Mexico Economic
Development Department Assistant Secretary, on Tuesday, March 7, 2006,
at 10:00 a.m. at the Convention Center.
Primrose thanked Pete Kampfer, Economic Development Director, for
working hard to prepare the application, as the award is to encourage New
Mexico communities in their efforts to create new jobs, emphasize the
importance of recruitment, as well as retention/expansion and start-up
activities. The assistance provided by
the initiative will result in job creation and in turn increase community
pride, and long term, sustained success that will improve Tucumcari’s and the
State of New Mexico’s over economic condition.
Qwest has arrived to move their main trunk line from
First Street to Adams. Due to Qwest’s
delay in arriving, A.S. Horner will be a little over a month behind in
finishing First Street. Horner is expected
to return April 17. Doug Powers and Raymond Conn went to Farmington to
view their new wastewater treatment plant following their visit with the HDR
engineering team who were in Tucumcari for three days. Powers reported that the Farmington system
could take a big shock load and was built in several phases that made it easy for
the change over to the new system. They
visited with the management, maintenance, and operators about the system and
HDR was recommended highly. Next they
will get a report from HDR with their recommendations and then the design phase
can begin. It was noted that Sixth Street has been finished and
it was accomplished with Municipal Cooperative funding which was approved at
the beginning of the meeting for the 2006-2007 year. He thanked Doug and his crew for getting the funding for
Tucumcari. A preliminary list of the capital outlay allocations from the 2006 Legislative Session was received and funding was shown for the Tucumcari landfill, swimming pool, and the wastewater treatment plant. Senator Harden and Representative Moore were thanked for their hard work not only for the capital outlay funding, but also for the legislation they worked to pass for all the municipalities. It was noted that the next Commission meeting is
scheduled for Thursday, March 9, 2006, after the March 7 City Election. According to the New Mexico Statutes,
reorganization of the Commissioners cannot begin until six days after the
election and that date would fall on Monday, March 13. The canvass, certifications, and swearing in
can be conducted prior to March 13. It was
a consensus of the Commissioners to postpone the meeting of March 9 until
Monday, March 13, rather than have a regular meeting and then a special
meeting. It was noted with no meeting
being held on March 9, this would be the last meeting for Commissioner Ditto
and possibly for Mayor Mayfield who has opposition in the March 7 Election. The Interstate Stream Commission had a meeting on
February 21 and at the meeting it was announced that they had extended the $1.50
reservation fee for another two years. All Commissioners were invited to attend the
Municipal League District Meeting to be held in Clovis on March 20 at 10:00
a.m. to review the legislation pertaining to municipalities that passed the
Legislature. Commissioner Ditto asked about the status of the
lighting at the exits and throughout the City and if the police are reporting
them. City Manager Primrose reported
that Administrative Assistant Clara Rey e-mails the information about the
lights to Xcel. Items From Citizens Pete Kampfer reported that the City personnel swept
the Convention Center parking lot and did some restriping and it looks
wonderful. In addition the interior of
the Convention Center is really spruced up and it has made a big difference. Ron Wilmot, Convention Center Manager, did a
great job organizing this and also Max Jimenez, Parks Superintendent, saw that
the parking lot was completed to satisfaction. Bids and Contracts Richard Primrose presented the Amendment to
Sub-Grant Agreement No. 2005-GE-T5-0012-QUA-01 with the Department of Public
Safety, Office of Emergency Management which will provide $6,200 in additional
personnel funds that will provide a reimbursement to the city for some of the
salary expense for the Fire Chief and Ambulance Director. A motion was made by Commissioner Maestas
and seconded by Commissioner Witcher to approve the Amendment to the Sub-Grant
Agreement No. 2005-GE-T5-0012-QUA-01.
Roll Call: Mayfield Witcher Maestas Ditto Yes Yes Yes Yes Dainetta Kroeker from the Tucumcari Public Library
presented the Library Services Agreement that was requested by the New Mexico
State Library since the Tucumcari Public Library is the only library in the
County. Through the execution of the Agreement,
the Library is able to claim the entire population of the County not just the
municipality and this will sustain the state funding. A motion was made by Commissioner Witcher and seconded by
Commissioner Ditto. Roll Call: Witcher Maestas Ditto Mayfield Yes Yes Yes Yes Old Business The Lodgers’ Tax Board expenditure recommendation
was tabled from the February 9, 2006 Commission meeting. Pete Kampfer, Lodger’s Tax Member, reported
that it was a consensus of the Lodgers’ Tax Board that no recommendation be
made at the Commission meeting and wait for further information. Mayor Mayfield acknowledged the Airport Board
minutes of January 3, 2006 and the Tucumcari Senior Citizens Advisory Board
minutes of November 21, 2005. New Business Virginia Wright, Executive Director of the Chamber
of Commerce, thanked the Commissioners that attended the Legislative Reception
in Santa Fe. To thank Senator Harden
and Representative Moore for their work at the Legislature, she invited
everyone to attend the Round House Review luncheon to be held on Tuesday, March
21, 2006, at the Holiday Inn from 11:30 a.m. to 1:00 p.m. at a cost of
$12. Next Mrs. Wright presented a
report on the expenditure of Lodgers’ Tax funds for the period July 1, 2005
through December 31, 2005. In addition,
she discussed various events, brochures, and magazines in which the Chamber
advertises Tucumcari. At this point she
reported that the Chamber is trying to advertise with magazines that have
reader response. She thanked the City
for the money received, stating that they could use three times the
allocation. Commissioner Ditto asked if
the Chamber did any advertising for the Mother Road Rally. Wright noted that the Chamber advertised for
the Rally in the March issue of the New Mexico Magazine Travel Guide for
the June 16-18 Mother Road Rally. She
also noted that most of the glitches were corrected on their website and more
people are using it. Also they hoped
that the web site would cut down on postage, but contacts from the web site are
requesting information to be mailed to them.
Commissioner Ditto asked about combining the Route 66 Festival with the
Good Sam’s Convention and maybe another event to have one big “shebang” to
encourage tourists. Wright said that
the Good Sam’s were being contacted and the Route 66 Festival’s theme was going
to be “Cowboys to Cars”. They will have
team roping for two days with 800 to 1,000 people in town, followed by a show
of vintage RV trailers, blue grass music and watermelon in the park, cowboy
entertainer with dinner, and then the wagon mural tour. They have decided not to have the
traditional rodeo two weeks later. Commissioner
Ditto asked if it would be more economically feasible to reduce the number of
brochures that are produced in Tucumcari and coordinate with the Chamber and
Economic Development to produce one great brochure. Wright said that the Chamber had worked with Economic Development
to include them in a brochure and would be glad to explore the idea further. Items from Commissioners Commissioner Maestas commended the fire department
for a job well done. He noted that they
have had fourteen to fifteen calls already, some really early in the morning
during really cold weather. In closing,
he said good-bye to Mrs. Ditto. Commissioner Ditto reported that she had received a
package from the Film Commission outlining a lot of good ideas for Tucumcari
and she would like to convey it to Mrs. Wright at the Chamber or Pete Kampfer
with Economic Development. The Film
Commission is getting two to three inquiries each day, so she feels that this
would be a good opportunity for Tucumcari.
Since being the film liaison, she asked the Commission to consider who
they wanted to appoint in her place or consider her to carry on
temporarily. She also reported that she
had received copies of photos from a gentlemen and he had left some with the
Chamber. From the Department of
Tourism, she has received a copy of all the tours that travel through New
Mexico that should be distributed to all the hotels. Brochures with all of our events could be distributed to the
tours as well as being placed at all the motels in the City. The City Manager will send the photos to the
Department of Tourism. She noted that
she did not know this was going to be her last meeting, but thanked everyone
for all their cooperation and looks forward to being a very important part of
the future of Tucumcari. She thinks the
City has a good basis now and people just do not know what all has been
accomplished. She will miss everyone
very much, but will be sitting in the front row listening to all that is being
accomplished. Commissioner Witcher stated that he thought she had
one more meeting after this one, so he requested that she come to the next
meeting and that a reception be held to honor her after the meeting on March
13. Everyone stood and gave her a
standing ovation. Commissioner Mayfield shared that Larry
Klaverweiden, a private citizen, is making himself available to give tour groups
a guided tour of the murals in Tucumcari.
He boards the bus with his microphone and gives a description and the
story of the scenes on the murals. She
thanked him and was proud that private citizens would step up to the plate to
help tourists see Tucumcari and perhaps encourage them to stay a little longer.
She noted that she missed Mayor Pro-tem
Apodaca. She encouraged everyone to go
vote on March 7. She reminded the
voters that Municipal Judge Joe Dominguez is running unopposed and it would
mean a lot to receive votes of confidence.
Also she thanked the citizens that have supported her and voted for her
in the past. She thanked Richard
Primrose for his leadership and the city staff for their teamwork and the cooperation
put forth. She also thanked her fellow
commissioners. Adjournment A motion was made by Commissioner Witcher and
seconded by Commissioner Maestas to adjourn the Commission meeting. Time noted 6:52 p.m. Roll Call: Ditto Mayfield Witcher Maestas Yes
Yes Yes Yes ____________________________________ Mary
Mayfield, Mayor ATTEST: ________________________________________ Jeannette Maddaford, City Clerk |
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CITY OF TUCUMCARI MINUTES DECEMBER 14, 2006 The Tucumcari City Commission met for their regular meeting on Thursday, December 14, 2006, at 6:00 p.m. in the City Commission Chambers. Members present constituting a quorum were Christopher Maestas, Jim Lafferty, Antonio Apodaca, Mary Mayfield, and Jim Witcher. City staff members present were Richard Primrose,
City Manager; Marty Garcia, Finance Director/Assistant City Manager; Jeannette
Maddaford, City Clerk/Assistant Finance Director; Clara Rey Administrative
Assistant; Doug Powers, Community Development Director; Chief Larry Ham, Police
Chief; and Howie Tucker, Golf Professional. Mayor Mayfield called the meeting to order. Jim Witcher led the Pledge of Allegiance and
Pastor Eugene Morgan of the Calvary Apostolic Church gave the invocation. Consideration of Additions/ Deletions There were no additions or deletions. Approval of Minutes A motion was made by Commissioner Apodaca and
seconded by Commissioner Witcher to approve the minutes of the November 30,
2006 regular Commission meeting. Roll
Call: Apodaca Mayfield Witcher Maestas Lafferty Yes Yes Yes Yes Yes Approval of Vouchers A motion was made by Commissioner Witcher and
seconded by Commissioner Maestas to approve the vouchers. Roll Call: Mayfield Witcher Maestas Lafferty Apodaca Yes Yes Yes Yes Yes Items from Citizens There were no items from citizens. City Manager’s Report City Manager Richard Primrose reported that the
Street Department has begun digging the hole for the landfill and are trying to
do as much of the work as possible. The
Parks Department will be putting up the fencing around the landfill. Commissioner Lafferty and City Manager Primrose
attended a shoreline management meeting with Interstate Stream Commission in
Albuquerque on December 12. Doug Powers, Community Development Director,
reported that there would be a bid opening on Monday, December 18, 2006, for
the paving of Adams Street funded through the Transportation Department Municipal Arterial Program. Powers also attended a Pre-bid Conference for the
sidewalks on First Street. On Monday,
Powers will travel to the Transportation District 4 Office in Las Vegas for a
final review of the plans for the curb/gutter and sidewalks on the north side. Mayor Protem Apodaca asked about the water quality
following the Environmental Department finding uranium in the water earlier in
the year. Mr. Primrose explained that
that metro wells were being used and they are well below the maximum level set
by the Environmental Department.
Apodaca asked what would be done when the water usage increases. Mr. Primrose explained that the water would
be blended with the water from other city water wells, which would keep the
uranium below the limit. Bids and Contracts A Lease Agreement with the Unity Group was presented
to lease city property at 1424 South Sixth Street. A motion was made by Commissioner Apodaca and seconded by
Commissioner Maestas to approve the Lease Agreement with Unity Group,
Alcoholics Anonymous, for a four-year period from January 1, 2007 through
December 31, 2010. Commissioner Witcher
commented that the Unity Group does an outstanding job working with the
community, court system, and public at large and they do a good job maintaining
the property. Roll Call: Witcher Maestas Lafferty Apodaca Mayfield Yes Yes Yes Yes Yes Old Business Chief Larry Ham presented additional information
concerning the Agreement for Animal Control Services that had been on the
November 30 agenda. He stated that
during the last two weeks he had reviewed statistics for the past year, with a
breakdown month by month by type of animal and area. Through November 2006 52 dogs and 11 cats had been brought to the
animal shelter by Logan. Chief Ham
noted that he had been concerned about the age of the Animal Control Officer’s
vehicle, but was assured by the Officer that during the last three to four
years he had not had to make one trip to Logan. The first 20 animals are covered by the base fee $500. He recommend approval. Mayor Mayfield asked that the second
sentence in Paragraph No. 3 be stricken as it required pick up of vicious
animals. Commissioner Witcher asked
that similar contract be done with other entities throughout county including
Quay County. Commissioner Lafferty
asked that Logan receive a statement for the last twelve month period for the
animals over twenty per the prior contract.
A motion was made by Commissioner Witcher and seconded by Commissioner
Lafferty to approve the Agreement for Animal Control Services with Logan
effective December 1, 2006 for a four-year period with the second sentence in
paragraph No. 3 removed. Roll Call: Maestas Lafferty Apodaca Mayfield Witcher Yes Yes Yes Yes Yes Items from Commissioners Commissioner Maestas wished everyone a Merry
Christmas and hoped everyone enjoyed the holiday. Commissioner Lafferty stated that he was good with
the contract that was passed to accept the animals from the Village of Logan
and they have an obligation to the City to meet the billings for the year. Commissioner Witcher wished everyone a Merry
Christmas and asked everyone to keep Christ in the season. Commissioner Apodaca reported for the record that he
traveled to Las Vegas, New Mexico and gave a speech welcoming the soldiers from
Company 703 home from Iraq on December 3 and it was a real nice ceremony. Mayor Mayfield stated for the news media that the
Mayor Pro-tem was invited by the Mayor of Las Vegas to attend the ceremony to
welcome the National Guardsmen back who had been stationed in Iraq and that he
did an excellent job representing the City of Tucumcari. Mayor Mayfield reported that she had attended
the Eastern Plains Council of Governments meeting on Wednesday, December
13. A comprehensive seven county
economic development plan was given to the EPCOG Board, so the Mayor was having
Tucumcari’s Economic Development Director review the plan. She wished everyone a happy holiday and
reminded everyone to remember the reason for the season. Also she wished everyone health and
happiness throughout the New Year. Adjournment A motion was made by Commissioner Witcher and
seconded by Commissioner Apodaca to adjourn the meeting. Time noted 6:20 p.m. Roll Call: Lafferty Apodaca Mayfield Witcher Maestas Yes Yes Yes Yes Yes ______________________________ Mary
Mayfield, Mayor ATTEST: ______________________________ Jeannette Maddaford, City Clerk |