City of Tucumcari

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HOUSING AUTHORITY BOARD

Meeting Minutes

February 25, 2010

The Tucumcari Housing Authority Board met Thursday, February 25, 2010 for their regular meeting at 5:00 p.m. in Tucumcari City Hall. Members present constituting a quorum included Jim Lafferty, Robert Lumpkin, Jimmy Sandoval, and Jim Witcher. Antonio Apodaca was absent. The meeting was called to order at 5:00 p.m.

City and Housing Authority staff present were; Bobbye Rose, City Manager; Mike

Cherry, Assistant City Manager; Viki Riddle, Housing Authority Director; and Christine Dougherty, City Clerk.

Consideration of Additions/Deletions to the Agenda

There were no suggested changes to the minutes.

Approval of Minutes

Mr. Lumpkin made a motion to approve the minutes of the February 8, 2010 Special Meeting of the Housing Authority Advisory Board. Mr. Lafferty seconded the motion. Roll Call:

Lumpkin     Witcher     Sandoval     Lafferty

Yes             Yes             Abstain         Yes

Public Comments

There were no public comments.

Review of Financial Statements

Ms. Riddle explained that the financial reports were delayed and therefore no report would be given at this meeting.

Approval of Bills

Mr. Lumpkin made a motion to approve the bills for payment. Mr. Lafferty seconded the motion. Roll Call:

Lumpkin     Witcher     Sandoval     Lafferty

Yes             Yes             Abstain         Yes

Executive Director’s Report

Ms. Riddle informed the commission that there are 90 total units, 9 of which are vacant. Of the nine vacant, four units are three bedrooms, three are two bedroom units and there are one each one bedroom and efficiency units.

Ms. Riddle went on to tell the Advisory Board that she has received bids for both interior and exterior door replacement.

Mr. Witcher asked if the contracts had been awarded without going through the board. Mr. Witcher wondered if this needed to happen because he recalled it happening in the past. Ms. Riddle took note.

Mr. Witcher also commented that he appreciated a copy of the waiting list being included in the packets. Mr. Witcher noticed that some people listed on the waiting list were qualified for both HUD and Section Eight and inquired if those on the waiting list that qualifies for both would be placed in the first available housing. Ms. Riddle responded that they would be placed in public housing first.

Mr. Lafferty stated that what was provided in the packets for this meeting was a new report. He inquired if any of the information included was confidential. Ms. Riddle stated that the information was confidential and the report will not be provided in the packets again. However, the information is available for the board to view at the Housing Authority office.

Mr. Lafferty cautioned the board members that they are in possession of sensitive documents. Mr. Lafferty inquired as to why there were payments made to the Los Lunas Housing Authority.

Ms. Riddle explained that these are people who came from another area to our housing program and we are obligated to pay their home housing office. Ms. Riddle explained that it depends on where they are with their voucher status.

Mr. Lafferty asked if other communities pay our housing office. Ms. Riddle responded in the positive.

Mr. Lafferty inquired why our Housing Authority has 143 vouchers with only 111 used and 17 still on the waiting list. Ms. Riddle stated that people remain on the waiting list until their entire approval process is completed which can sometimes take some time.

Mr. Witcher asked if a vote was needed on the door contracts. Ms. Rose explained that it was intended to be on the agenda but was left off. Ms. Rose stated that it will appear on the next agenda for vote.

Items From Board Members

Mr. Lumpkin welcomed Ms. Riddle to her new position and thanked her for a very informative report. Mr. Lumpkin stated that he appreciated the privileged information and that he looks forward to working with Ms. Riddle.

Mr. Sandoval had no comments.

Mr. Lafferty welcomed Ms. Riddle to her new position.

Mr. Witcher welcomed Ms. Riddle and thanked her for providing the Commissioners Guide to Public Housing.

Ms. Rose stated that Ms. Riddle hit the ground running and is doing very well. Ms. Rose stated that she is looking forward to having no audit findings and having a successful program.

Adjournment

A motion was made by Mr. Lumpkin to adjourn the meeting and was seconded by Mr. Lafferty. Time noted 5:25 p.m. Roll Call:

Witcher     Sandoval     Lafferty     Lumpkin

Yes             Yes             Yes             Yes

                                                                                            ______________________________

                                                                                            Antonio Apodaca, Mayor

ATTEST:

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Christine Dougherty, City Clerk