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City of Tucumcari
Certified by the State of New Mexico as an Economic Development Community.
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CITY OF
MINUTES
The Tucumcari City Commission met for their regular meeting
on
City staff members present were Bobbye Rose, City Manager;
Mike Cherry, Assistant City Manager; Christine Dougherty, City Clerk; Marty
Garcia, Finance Manager; Doug Powers, Community Development Director; Yvette
Fazekas Planning and Zoning Administrator; Patty Lopez, Police Sergeant; Clara
Rey, Human Resources Director; Cathy Estrada, Code Enforcement Officer; and
Alex Madrid, Streets and Sanitation Superintendent.
Jim Witcher, Minister of the First Christian Church, gave
the invocation and Mayor Apodaca led the group in the Pledge of
Allegiance.
Roll Call
Mayor Apodaca asked for Roll Call:
Sandoval Lafferty Apodaca Lumpkin Witcher
No Yes Yes Yes Yes
Consideration of
Changes or Deletions to Agenda
Ms. Dougherty stated that the agenda states tonight is the
second reading of Ordinance 1073 and this is actually the first reading. Also, Ms. Dougherty indicated that the
Tucumcari Public Library Advisory Board Minutes are for July 13 and not July 17
as listed.
Items from
Commissioners
Commissioner Lumpkin stated that he attended the Rotary Air
Show and would like to commend those involved in the show. Mr. Lumpkin also stated that Rotarians from
Commissioner Lumpkin and Mayor Pro Tem Witcher had no
comments.
Approval of
Minutes
Ms. Rose stated that the minutes of the
Mayor Pro Tem Witcher made a motion to approve the minutes
of the
Lafferty Apodaca Lumpkin Witcher
Yes
Yes Yes Yes
Approval of
Vouchers
A motion was made by Mayor Pro Tem Witcher and seconded by
Commissioner Lumpkin to approve the City vouchers. Roll Call:
Apodaca Lumpkin Witcher Lafferty
Yes Yes Yes Yes
Items from
Citizens
There were no citizens present wishing to address the
Commission.
Ordinances and
Resolutions
Mr. Powers presented Ordinance 1072 for the second
reading. Mr. Powers explained that this
is a $100,000 loan at zero percent interest for a 20 year term. Mr. Powers stated that this is required in
order to be eligible for the $1 million grant for the Wastewater Plant
project.
Mayor Pro Tem Witcher made a motion to approve Ordinance
1072 authorizing entering into a loan agreement with the New Mexico Environment
Department for the purpose of obtaining Wastewater Construction Loan Funds in a
principal amount not to exceed $100,000.
Commissioner Lumpkin seconded the motion. Roll Call:
Lumpkin Witcher Lafferty Apodaca
Yes Yes Yes Yes
Mr. Pat Vanderpool then presented Ordinance 1073 approving
an application for local economic development assistance in connection with a
day care facility. Mr. Vanderpool stated
that this was approved at a previous meeting with some questions. Mr. Vanderpool explained that the project
participation agreement has been amended with a cost/benefit spreadsheet. Mr. Vanderpool stated that he feels this
proposal is more in compliance than the City has ever been.
Commissioner Lumpkin asked how many jobs the facility will
create. Mr. Vanderpool responded that in
the first year, six individuals will be employed and three positions will be
added in year two for a total of nine jobs.
Commissioner Lumpkin made a motion to approve Ordinance 1073
approving an application for local economic development assistance in
connection with a day care facility and Mayor Pro Tem Witcher seconded the
motion. Roll Call:
Witcher Lafferty Apodaca Lumpkin
Yes No
Abstain Yes
Mayor Pro Tem Witcher asked for clarification on this
motion. Ms. Dougherty stated that the
motion does not pass.
Yvette Fazekas then presented Resolution 2009-37 changing
the scope of work for Department of Transportation Municipal Arterial Project
7637(902). Ms. Fazekas stated that this
resolution was originally passed on
Mayor Pro Tem Witcher made a motion to approve Resolution
2009-37 changing the scope of work for Department of Transportation Municipal
Arterial Project 7637(902) and Commissioner Lumpkin seconded the motion. Roll Call:
Lafferty Apodaca Lumpkin Witcher
Yes Yes Yes Yes
City Manager’s
Report
Ms. Rose called on Sergeant Patty Lopez to give the Police
Department report for the month of September 2009. Ms. Lopez explained that there had been 677
calls for service during the month which is down from August.
Ms. Dougherty referred to the Convention Center report in
the Commission packets. Ms. Dougherty
explained that Mr. Encinias-Angel was unable to attend the meeting. There were no questions regarding the
Convention Center report.
Ms. Rose stated that she received a call from
Mayor Pro Tem Witcher made a motion to allow the City
Manager to negotiate contracts for landfill use at $27 per ton with
Witcher Lafferty Apodaca Lumpkin
Yes Yes Yes Yes
Ms. Rose informed the Commission that she has scheduled a
meeting on October 15 at
Regarding the Animal Control Ordinance, Ms. Rose stated that
she will have a meeting with Chief Hatcher and Animal Officer, Mike Martinez
and provide recommendations to the Commission at the next meeting.
Ms. Rose also reported that she attended a meeting on
Tuesday regarding the Wastewater Treatment Plant and that the project is
entering the environmental phase. Ms.
Rose asked for clarification from the Commission on their suggestions for
re-use water sales. Commissioner
Lafferty questioned if there will be enough flow to provide all users their
requests.
Ms. Rose explained that the resolution for USDA funds needs
to be changed. She will meet with Paul
Cassidy regarding the changes and the feasibility of making the payment.
Ms. Rose informed the Commission that the court gave the
City authority to clean up the Relax Inn located on Route 66 Boulevard. Ms. Rose explained that there is $10,000 in
Economic Development funds earmarked for cleanup. Ms. Rose stated that she will provide quotes
for clean up for the property at the next meeting.
Ms. Rose stated that she met with Ken Hughes regarding the
energy grant. During the Infrastructure
Conference, Mr. Hughes will provide training on the energy grant. Ms. Rose stated that she feels confident that
the City will be awarded these grant funds in order to replace the lighting at
City Hall.
Ms. Rose also reported that she and Charlie Sandoval met
with Tank Maintenance Company regarding the water tank on
Ms. Rose reported that the Department of Transportation
project that re-paved
Ms. Rose informed the Commission that the Senior Citizen
Center will be audited on Monday at
Ms. Rose also informed the Commission that CDM will hold a
project kick-off meeting for the Ute Lake Water Planning project on October
27th at
Ms. Rose explained that she met with David Essex of Excel
Energy regarding the street lights. The
street light audit has been completed.
Mr. Essex said that the City was being charged for 40 lights that they
cannot find. Excel energy will rebate
the overpayment to the City. Also, Ms.
Rose reported that 70 lights on West Route 66 Blvd. will be refurbished.
Ms. Rose informed the Commissioners that the Governor called
a special legislative session to begin October 17 to balance the budget which
is short $600 to $700 million. Ms. Rose
stated that she has spoken to Senator Hardin and Representative Roch regarding
the possibility that the hold harmless clause for gross receipts taxes on food
and medical expenses for the City may be eliminated. This would result in a loss of $316,000 per
year for the City if it is taken away.
Ms. Rose asked the Commission if they will approve of
reading ordinances only two times each instead of three. Mayor Apodaca, Mayor Pro Tem Witcher and
Commissioner Lumpkin stated that they had no problem with this idea. Commissioner Lumpkin asked if a third reading
could be requested if necessary. Ms.
Rose responded in the positive.
Mayor Apodaca asked if anyone has looked into Superfunds,
USDA funding, or Brownfield grants for the Sands Dorsey building. Mr. Powers stated that the Rural Enterprise
Grant funding is very limited. Mr.
Powers went on to say that Brownfield grants still look like a good avenue for
the project. Mr. Powers also informed
the Commission that HUD has some new money that might be an option.
Bids and Contracts
Mr. Mark Lake presented the Main Street Project budget. Mr. Lake explained that he had been contacted
by the
Mayor Apodaca stated that Lydia Fazekas asked him to find
out if
Commissioner Lumpkin stated that the depot project is not
the depot alone. The project includes
benches, lighting and a park. Mr.
Lumpkin stated that the depot project could be a nice addition to the
City. Mr. Lumpkin stated that the local
Veterans group asked if they could take over the protocol for flying the
Commissioner Lumpkin made a motion to approve the
Lafferty Apodaca Lumpkin Witcher
Yes Yes Yes Yes
Sergeant Patty Lopez presented the Enforcing Underage
Drinking Laws Grant to the Commission.
Ms. Lopez explained that this funding provides over-time pay for
officers to enforce the underage drinking laws.
The grant requires, according to Ms. Lopez, that the Police Department
send representatives to ASAP meetings, and that they conduct three events to
dissuade underage drinking, and provide two compliance checks. Ms. Lopez explained that the department
conducts shoulder tap operations and attends MIP trainings in association with
this grant. Ms. Lopez explained that the
grant is for $2500 per year and will expire on
Commissioner Lumpkin stated that he would like to commend
the Police Department for their work in this area.
Mayor Pro Tem Witcher made a motion to approve the Enforcing
the Underage Drinking Laws Grant and Commissioner Lumpkin seconded the
motion. Roll Call:
Lumpkin Witcher Lafferty Apodaca
Yes Yes Yes Yes
Ms. Rose presented the lease with Versa Tech for City
property. Ms. Rose explained that the
existing lease has expired and that she obtained an appraisal from a realtor
that the Worley Mills building should lease for $1500 a month. Ms. Rose stated that Versa Tech also wishes
to lease the asphalt plant and that property should lease for $200 per
month. Ms. Rose said that the drafted
lease has a provision to increase the rent due to inflation. Ms. Rose also explained that the lease
requires Versa Tech to maintain the property, be mindful of environmental
concerns, comply with labor laws, and pay the utilities.
Ms. Rose stated that there have been problems with this
contract in the past. Ms. Rose also
explained that staff is in the process of going through all the contracts to
make sure they are up-to-date and in compliance.
Commissioner Lafferty suggested that the Risk Manager could
be scheduled to inspect leased City properties on a quarterly basis.
Mayor Pro Tem Witcher made a motion to approve the lease for
City property with Versa Tech holding them harmless for all past debt to the
City. Commissioner Lumpkin seconded the
motion. Roll Call:
Witcher Lafferty Apodaca Lumpkin
Yes Yes Yes Yes
Old Business
Mayor Apodaca acknowledged reading the minutes of the
Tucumcari Public Library Advisory Board for both
New Business
Clara Rey explained to the Commission that there are three
openings on the Tucumcari Senior Citizens Advisory Board and six people have
applied for the seats. Ms. Rey stated
that she had no recommendations for the Commission and asked that they decide
who to appoint to the Board.
Commissioner Lumpkin stated that there are six good
applications with three of the applicants currently serving on the board. Mr. Lumpkin stated that he would like to see
the three currently serving on the board continue to stay active. Commissioner Lumpkin made a motion to appoint
Ms. Bivens, Ms. Gohlson and Ms. Laredo to the Tucumcari Senior Citizens
Advisory Board. Mayor Pro Tem Witcher
seconded the motion. Roll Call:
Lafferty Apodaca Lumpkin Witcher
Yes Yes Yes Yes
Code Compliance Officer, Ms. Cathy Estrada explained to the
Commission that the annual Trek for Trash event will be held soon. In conjunction with the cleanup, she would
like to request a free dump day. Mayor
Pro Tem Witcher made a motion to approve Trek for Trash free dumping for both
commercial and residential customers on Friday, October 23 and
Apodaca Lumpkin Witcher Lafferty
Yes Yes Yes Yes
Sergeant Patty Lopez presented the Young Citizens Award
Nominees to the Commission. Ms. Lopez explained
that for 15 years the 21st Century Conference for Law Enforcement has been held
and recognizes young people for their contributions to their communities. Chief Hatcher has nominated three young men
from Tucumcari for this distinction.
Should these young people be selected as recipients of these awards,
Chief Hatcher requests that travel expenses for the three young men and their
parents be covered by the City. Mayor
Pro Tem Witcher stated that he felt it was fine to use the narcotics funds for this
purpose and made a motion to do so.
Commissioner Lumpkin seconded the motion. Roll Call:
Lafferty Apodaca Lumpkin Witcher
Yes Yes Yes Yes
Mr. Thomas Even of the Lodgers’ Tax Board informed the
Commission that additional street pole banners have been purchased advertising
local attractions. Mr. Even stated that
Richard Talley is the chair of the advertising committee and that these banners
were purchased with cooperation of the Chamber of Commerce. Lodgers’ Tax funds were used to purchase the
banners. Mr. Even said that he will work
with the City Clerk to coordinate hanging of these banners which advertise the
Train Depot,
Mr. Even stated that this is the second phase of an overall
advertising campaign designed to get travelers to spend more time in the
City. The third phase will incorporate
directional signs to all the attractions.
Mr. Even stated that coordination with the City Street Department and
the DOT will have to occur in order to hang the directional signs.
Mayor Pro Tem Witcher thanked Mr. Even and stated that he
liked the banners.
Items From
Commissioners
Commissioner Lafferty had no comments.
Commissioner Lumpkin stated that he will work towards
getting a Proclamation drafted for the Rotary Air Show efforts. Mr. Lumpkin also thanked those in attendance
for coming to the meeting and stated that he likes the new sign pole
banners.
Mayor Pro Tem Witcher stated that there are construction
signs just outside of town on Highway 209 that need to be removed. Mr. Witcher also commended Sergeant Lopez for
her presentations at this meeting.
Mayor Apodaca stated that a letter needs to be drafted to
the Legislature stating that if the hold harmless clause for gross receipts tax
on food and medical expenses is lifted, it will create a hardship for the
City. Ms. Rose stated that she will have
a letter drafted tomorrow.
Mayor Apodaca stated that Judge Dominguez likes the red
chair that they both use in the Chamber.
Mr. Apodaca said he is more comfortable in the black chair and he would
be willing to have a coin toss to determine which chair they will both use so
that chairs do not have to be moved for each meeting. The Mayor stated that he calls tails if a
coin toss occurs.
Adjournment
Mayor Apodaca asked for a motion to adjourn the
meeting. Mayor Pro Tem Witcher made a
motion to adjourn and Commissioner Lumpkin seconded the motion. Roll Call:
Apodaca Lumpkin Witcher Lafferty
Yes Yes Yes Yes
The meeting was adjourned at
________________________________
James
L. Witcher, Sr., Mayor Pro Tem
ATTEST:
____________________________
Christine Dougherty, City Clerk
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